Inventory transfers are used to manage inventory movement between warehouses and locations, or between one location and another, in ERPLY.
There are two types of Inventory Transfers in ERPLY
Warehouse Transfer: inventory is immediately moved upon saving the document. A warehouse transfer is created as part of the receiving process for transfer orders.
Transfer Order: requires a receiving process before stock items are moved into the new location. You can configure what happens to stock in the interim in your settings/configurations page:
- Inventory Transfer Order puts items on hold: The Items being transferred will be put on hold, still in the inventory. but cannot be sold. Can be used to avoid any complications during an inventory transfer.
- Inventory Transfer Order removes items from inventory: Items being transferred will be removed from inventory. Can be used to avoid any complications during an inventory transfer.
Begin in the INVENTORY module -> Inventory Transfers, and select “+” to create a new transfer.
Transfer Orders offer the most documentation in ERPLY and are designated as Best Practice in the system.
First, create a transfer and select “Transfer order” as the type.
Add the items to be transferred and designate the location which stock is coming FROM and the location where the stock is going TO.
To keep your cost of goods sold, inventory valuations, and margins correct, you should make sure the price on the items entered is correct on the transfer documentation.
You may also make notes about the transfer in the grey column on the left hand side.
When satisfied, save, then confirm the transfer order.
When the stock arrives at the new location, the transfer order is retrieved, and “create warehouse transfer” is selected.
If any items on the transfer order did not arrive, alter the warehouse transfer to reflect what was received. If the missing items arrive later, you will be able to receive them on another warehouse transfer which will also be associated to the original transfer order.
Once saved and confirmed, inventory has been moved to the new location. A “delivery act” can be printed out and attached to the physical stock to obtain signatures upon delivery.
Both processes give you additional options for creating a delivery act for receiving and documenting signatures.
Additionally, you can creating an invoice waybill straight from the transfer, in case this transfer is being moved on behalf of a customer who is buying all or some of the goods. Invoices created this way should be treated like any invoice and altered to reflect the transaction prior to confirming. If you will be transferring 2 items, but only 1 is being sold, the created invoice will put a quantity of 2 into the invoice. Alter this to “1” prior to confirmation or adding payment.
Warehouse transfers will move stock immediately and only require addition of items, specification of from where, to where, and confirmation to do so. This is helpful in situations where the stock has already moved, or where extraneous documentation is not necessary.
For regularly scheduled and recurring transfers, you may select the “copy” option to copy an extisting transfer to repeat it.