Inventory transfers are used to manage inventory movement between warehouses and locations, or between one location and another.
Overview & Settings
Erply has two types of Inventory Transfers —
Inventory Transfer: Inventory is immediately moved upon saving the document. An Inventory transfer is created as part of the receiving process for Transfer Orders.
Transfer Order: Requires a receiving process before stock items are moved into the new location.
You can configure what happens to stock in the interim by going to the “Settings” module, selecting Configurations in the drop down menu, and scrolling to the “Inventory Transfers” header.
Inventory Transfer Order puts items on hold: The items being transferred will be put on hold, still in the inventory, but they cannot be sold. This can be used to avoid any complications during an Inventory Transfer.
Inventory Transfer Order removes items from inventory: Items being transferred will be removed from inventory. Can be used to avoid any complications during an Inventory Transfer.
Transfer Orders offer the most documentation in Erply and are the best practice method of implementing transfers as they require both parties – sending and receiving – to interact with the document. From the Inventory module, select the “+” next to “Inventory Transfers” to create a new transfer.
The following page will appear:
- By default, the type dropdown is set to Inventory Transfer. Click to open the dropdown menu and choose “Transfer Order.”
- Add the items to be transferred and designate the location which stock is coming “From” and the location it is going “To”.
- To keep your cost of goods sold, inventory valuations, and margins correct, you should make sure the price on the items entered is correct on the transfer documentation.
- You can make notes about the transfer in the grey column on the left hand side.
When satisfied, save then confirm the Transfer Order.
When the stock arrives at the new location, the Transfer Order is retrieved, and you can select “Inventory transfer” to finalize it. Stock is not moved until the associated Inventory Transfer is finalized.
If any items on the Transfer Order did not arrive, alter the Inventory Transfer to reflect what was received. If the missing items arrive later, you will be able to receive them on another Inventory Transfer which will also be associated with the original Transfer Order.
Once saved and confirmed, inventory has been moved to the new location. A “delivery act” can be selected from the “More…” dropdown menu, printed, and attached to the physical stock to obtain signatures upon delivery.
Both processes give you additional options for creating a delivery act for receiving and documenting signatures. Once the associated Inventory Transfer is confirmed, stock has successfully been moved.
Additionally, you can create an Invoice-Waybill straight from the transfer, in case this transfer is being moved on behalf of a customer who is buying all or some of the goods. Invoices created this way should be treated like any invoice and altered to reflect the transaction prior to confirming. If you will be transferring 2 items, but only 1 is being sold, the created invoice will put a quantity of 2 into the invoice. Alter this to “1” prior to confirmation or adding payment.
Inventory Transfers skip the Transfer Ordering step and will move stock immediately and only require addition of items, specification of from where, to where, and confirmation to do so. This is helpful in situations where the stock has already moved, or where extraneous documentation is not necessary.