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Printing labels in ERPLY with Actual Reports

In your ERPLY account, navigate to the inventory module. 

 

Once here, select the items you’d like to print barcodes of by checking off the first-column checkbox next to them, then click on “Print Labels with Actual Reports” in the top action bar.

This will open a new tab/window with the label printing dialogue.

 

  • Select Amount: Choose how many labels to print, either a fixed amount of labels for each item selected, or a label for each item in stock in ERPLY.

  • If you have other languages enabled, you can toggle which language is used for labels here.

  • Select the location you’ll be printing labels for/from.  This is only important if you’ve selected to print a label for the items in stock, or if the location is printed on the label itself.

  • You can also specify a price list to pull printed prices from, if that is applicable to your store.

  • The checkbox of ‘print out labels of variations’ is for your matrix products.

    • Check if you’d like the system to print out labels for both the parent product and all the children.

    • Leave unchecked if you’d only like to print labels for the parent product.

  • If your products have multiple codes and you want only one, check the box, and indicate how you’d like those codes separated.

  • If your label format has been previously created and saved to this account, you will find it in the ‘Select Document Template’ option.

 

Once you’ve selected your format and checked the rest of the settings, you should click ‘Get PDF’ and print these labels from your pdf reader.

 

If your labels have not previously been created, you should create the design prior to starting the printing process.  To do this, select ‘Open Label Designer’ and check the following directions.

Designing a new label in Actual Reports Label Designer

First, select a few example products to design with.

Then, select

 

 

and then

  1. From here, it is best to check what data you have first, so click on the data tab, and make sure that the data in the right hand pane looks like what you selected from ERPLY. Data import also supports the following file formats: Microsoft Excel Spreadsheet (xls, xlsx), Google Drive Spreadsheet, CSV and JSON.

  2. Next, go to paper, and specify how your labelstock looks.

    1. format: is your paper a4 regular white paper (used for shelf signs)

    2. orientation:  landscape or portrait

    3. units: will specify how the sizes for margins will be read (inches or cm)

    4. top and side margins: to add non-print space around your label

    5. columns and rows: how many columns and rows does your label stock have.  For label printers, its one column, one row (NB! format must be set to “LABEL_PRINTER”).

    6. Empty labels is to specify if you’d like empty labels to print out at the end of your label queue

  3. Set up your label in Canvas: 

  4. Name your label from the top corner and then ‘Save as New’. 

 

  1. Now, you’re ready to design. 

 

    1. Click on the item you want to add to your label.  The text box is for both static text and dynamic text which will populate data from your selected items.

    2. The text box will appear in the label. You can drag it to where you’d like it and resize it to suit your needs.  Size can also be adjusted in the width and height boxes in the ‘design’ tab, when an object is selected.

    3. To define what data field should populate that text box, select one from the data field drop down. Static text can be typed into the ‘Text’ box. Font, justification, face and color may also be specified on top of the template.

Once you are satisfied with your design, save it, then you can either preview it or print it. Both will bring you to a pdf version of your label file which can be read by your printer. If you need to print this label for items that are not currently selected, you should return to your ERPLY account, select the items you’d like to print it for, then follow the directions at the top of this tutorial to print an existing Actual Reports label.