In your ERPLY account, navigate to the PIM module and select “Product Catalog.”
Select which product you would like to create a label for by using the checkboxes to the left of the product. You can select multiple products at a time, or choose to select all products on the page by clicking the main checkbox in the header.
Once you have selected all appropriate products, click “Print Labels,” located in the bottom bar. If this bar is not visible, click the yellow button in the bottom left hand corner of the Back Office. This will expand the bottom bar and it will become visible again.
Clicking “Print Labels” will open a new tab/window with the label printing dialogue. The window will ask the following information:
Select Amount: Choose how many labels to print. This can be a fixed amount of labels for each item selected, or a label for each item in stock in ERPLY.
If you have other languages enabled, you can toggle which language you wish to use on your labels here.
Select the location you’ll be printing labels for/from. This is only important if you’ve selected to print a label for the items in stock, or if the location is printed on the label itself.
You can also specify a price list to pull printed prices from, if that is applicable to your store.
The “Print out labels of variations” checkbox is for your matrix products:
Check if you’d like the system to print out labels for both the parent product and all child products.
Leave unchecked if you’d only like to print labels for the parent product.
If your products have multiple codes, you can check the box reading “Products have multiple codes” to only print the first code on the label. If you want multiple codes to print, leave this unchecked and indicate how you’d like those codes separated. For example, if you choose “-” in the “Codes are separated by” field, a dash will be entered between codes (“Code1-Code2”).
If your labels are set up in the correct template, you can print products as a product catalog
Once you’ve selected your format and checked the rest of the settings, clicking “Get PDF’ at the bottom will print these labels from your pdf reader.
If your labels have not previously been created, you should create the design prior to starting the printing process. To do this, select “Edit Template” and check the following directions.
Designing a new label in Actual Reports Label Designer
First, select a few example products to design with. When finished, select the “Print Labels” button.
Rather than choosing “Get PDF,” click “Edit Template.” This will open the template for creating labels.
From here, it is best to check what data you have first, so click on the data tab, and make sure that the data in the right hand pane looks like what you selected from ERPLY. Data import also supports the following file formats: Microsoft Excel Spreadsheet (xls, xlsx), Google Drive Spreadsheet, CSV and JSON.
Next, go to ‘Paper,’ and specify how your labelstock looks.
Format: Paper Dimensions. Default sizes include A4, Letter, and Label Printer. You can also edit dimensions to your needs by selecting ‘Custom.’
Orientation: landscape or portrait
Units: will specify how the sizes for margins will be read (inches or cm)
Top and Side Margins: to add non-print space around your label
Columns and Rows: how many columns and rows does your label stock have. For label printers, its one column, one row (NB! format must be set to “LABEL_PRINTER”).
Empty labels: Specify if you’d like empty labels to print out at the end of your label queue
Name your label from the top corner and then ‘Save as New’.
Now you’re ready to design the label.
Open the ‘Design’ tab.
Here you can edit or remove existing components for the label. To edit existing components, click on it. This will open a new menu for editing.
You can delete a component by clicking the trash can icon in this menu.
To add new components, click the ‘Insert component’ button and choose what you would like to add from the dropdown menu.
The text box will appear in the label. You can drag it to where you’d like it and resize it to suit your needs. Size can also be adjusted in the width and height boxes in the ‘design’ tab when an object is selected.
You can also define what data field should populate a text box by selecting one from the data field drop down. Static text can be typed into the ‘Text’ box. Font, justification, face and color may also be specified on top of the template.
Once you are satisfied with your design, save it, then you can either preview it or print it. Both will bring you to a pdf version of your label file which can be read by your printer. If you need to print this label for items that are not currently selected, you should return to your ERPLY account, select the items you’d like to print it for, then follow the directions at the top of this tutorial to print an existing Actual Reports label.